Board Meeting Notes October 2012

• The Board of Trustees met on Tuesday, October 16, 2012, at 7:00 PM in the Garden Room.
• The Finance Committee reported that Time Warner paid the cable franchise fees owed to Greenwood from the past and are now up to date with their annual payments. Year to date, revenue and expenses are in line with each other for this point in the budget cycle. There are still a number of past due accounts from residents as well as some from the current billing. Only 2% of the residents are behind in their semi-annual fees.
• The ACCES Committee reported that thirteen applications for property change were approved, there were a few who were asked to provide more specific details or meet specifications before being approved. A few letters requesting residents correct some violations were issued. A brief discussion was held on the new rules for retractable awnings and the ACCES committee was asked to make these and return to the Board in November for final vote on the matter.
• The Landscape Committee reported on their review of contracts for landscaping and tree maintenance for the next year and recapped some of the work the Committee has been asked to do over the year in reference to their budget. Residents were thanked for their donations of trees and shrubs which would otherwise be an expense borne by the Greenwood Village budget.
• The Recreation Committee reported that the preparations have begun for the December 7, 2012, Residents Holiday Party at the Clubhouse. Several people have volunteered to decorate the Clubhouse for the December holidays.
• The Website Committee reported on website traffic and discussed upgrading the website by migrating to JOOMLA which will enhance the website’s interaction with residents and operational efficiencies in GVCA. After some discussion, the chair was asked for more details about the new platform, the costs of migrating the website to it and to discuss it again at the next board meeting.