February 2013 Board Meeting Notes

Posted on 02-15-2013

Board Meeting Notes February 2013

  • The February meeting of the Board was held on Tuesday, February 19 at 7:00 PM in the Clubhouse.
  • Financial Report: The Financial report showed we are on target for revenue and expenses. There were some discussion about an increase in office expenses and this was due to a large order for recurring items that are ordered in bulk and last a few years. In addition, the Treasurer informed the Board that our insurer was increasing our premium. After some discussion about action, the Board voted to not take any action but to continue coverage as before.
  • Storm and Excavation Clean-up: A recent storm brought down some trees and limbs. Clean-up will take place immediately by a contractor. Dirt in front of Greenwood Highlands that was removed to build a retaining wall will be moved to the garden area under the power lines by the contractor. If the dirt is clay, it could be potentially used to buttress the dam at Marshall Lake.
  • ACCES: ACCES reported on several applications approved and in process, and is monitoring a residence that is neglected by the owner. Action will be pursued to remedy the situation.
  • Garden Committee: The Garden Committee furnished a set of rules made by the committee. All the rules were created in response to some past issues of plot “ownership”, maintenance and other matters that have come to be addressed by the Garden Committee over the years since its founding several years ago.
  • Landscaping Committee: Action was taken on the contract for landscaping. The committee recommended removing a chemical feeding as unnecessary and better for the environment and aeration because it was done previously. The contract was approved by the board.
  • Recreation Committee: The Recreation Committee reported that the “Swimming with Nemo” party was a great success with over 60 adults and children participating. Consideration is now being given to repeat the event with a different movie. The Committee also noted it was cancelling the remainder of the Wine Tasting evenings for the lack of sufficient interest.
  • Website Committee: The Website Committee reported on their work to migrate the website to WordPress and is engaged in discussions with a potential contractor to assist in the process and train the committee and staff in using it. A proposal is expected to be delivered to the Board at its next meeting.