Board Meeting notes February 19, 2013

The February meeting of the Board was held on Tuesday, February 19 at 7:00 PM
in the Clubhouse.

The Financial report showed we are on target for revenue and expenses. There
were some discussion about an increase in office expenses and this was due to a
large order for recurring items that are ordered in bulk and last a few years.
In addition, the Treasurer informed the Board that our insurer was increasing
our premium. After some discussion about action, the Board voted to not take
any action but to continue coverage as before.

A recent storm brought down some trees and limbs. Clean-up will take place
immediately by a contractor. Dirt in front of Greenwood Highlands that was
removed to build a retaining wall will be moved to the garden area under the
power lines by the contractor. If the dirt is clay, it could be potentially
used to buttress the dam at Marshall Lake.

ACCES reported on several applications approved and in process, and is
monitoring a residence that is neglected by the owner. Action will be pursued
to remedy the situation.

The Garden Committee furnished a set of rules made by the committee. All the
rules were created in response to some past issues of plot “ownership”
maintenance and other matters that have come to be addressed by the Garden
Committee over the years since its founding several years ago.

Action was taken on the contract for landscaping. The committee recommended
removing a chemical feeding as unnecessary and better for the environment and
aeration because it was done previously. The contract was approved by the
board.

The Recreation Committee reported that the “Swimming with Nemo” party was a
great success with over 60 adults and children participating. Consideration is
now being given to repeat the event with a different movie. The Committee also
noted it was canceling the remainder of the Wine Tasting evenings for the lack
of sufficient interest.

The Website Committee reported on their work to migrate the website to
WordPress and is engaged in discussions with a potential contractor to assist in
the process and train the committee and staff in using it. A proposal is
expected to be delivered to the Board at its next meeting.